Data protection Hansefrigo

HANSEFRIGO Spedition GmbH takes the protection of personal data very seriously. The protection of your privacy when using our website is important to us. Therefore, we strictly adhere to the rules of the data protection laws of the Federal Republic of Germany (BDSG-new), the Telemedia Act (TMG) and the European General Data Protection Regulation (EU-GDPR).

On these web pages, we want to inform website visitors about our company and our services and offer them the opportunity to contact us directly

Data processing for the provision of contractual services

You can use our website and the contact details provided there to send us enquiries regarding the commissioning of contractual services.
Insofar as personal data is transmitted to us by you for this purpose or in any other way for enquiries about orders, we process your data to answer your enquiries, to execute the order/contract and for invoicing.
We require your name, your address data and your e-mail address for this purpose. Without this data, we cannot fulfil the contract with you. Depending on the order/contract, we may also require additional data; we will inform you of this on a case-by-case basis.

In the case of suppliers/service providers, we process the personal data provided by you for our own ordering and retrieval of services and to pay for your services.
We require the name, address data and account data for this purpose. Depending on the service/contract, we may also require additional data, which we will then clarify on a case-by-case basis.
The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

Data processing for communication with you

In addition to the contract data, we process your communication data (address, telephone number, e-mail address) in order to be able to contact and communicate with you.
Personal data that you provide to us by e-mail or telephone will only be processed for correspondence with you or only for the purpose for which you have provided us with the data.

In principle, the data will not be passed on to third parties. Unless this is required or permitted by law, you have given us your consent or there is an official order to do so.

If you contact us by e-mail, the e-mails and the associated data will be stored in our mail system.

The emails themselves are not encrypted.

The basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures

Data processing for job applications

If you send us your application (personal data), we will process your data to review, process and respond to your application and, if necessary, to prepare the employment relationship.

The basis for data processing is Art. 6 para. 1 lit. b GDPR, § 26 para. 1 BDSG (new) which permits the processing of data for the decision on the establishment, for the establishment and for the implementation of employment relationships.

Data processing for the fulfilment of legal obligations

In addition, we process your data to fulfil legal obligations (e.g. regulatory requirements, retention and verification obligations under commercial and tax law).

The basis for data processing is Art. 6 para. 1 lit. c GDPR, which permits processing to fulfil a legal obligation.

Categories of recipients of the personal data

Your contract and communication data will be forwarded to the responsible office and the responsible employees within our company in order to answer your enquiries, for communication or to carry out the order.

The basis for this is again Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

Your personal data will only be passed on or otherwise transferred to third parties outside our company if this is necessary for the purpose of contract fulfilment or billing or if you have given your prior consent or if there is a legal basis for the transfer.

Insofar as we utilise the services of third parties for the implementation and handling of processing procedures, the provisions of the General Data Protection Regulation are complied with.

Service providers who support us in providing our services to you are hosting providers and e-mail service providers.

Duration of data storage

In principle, we delete your data as soon as it is no longer required for the above-mentioned purposes, unless temporary storage is still necessary. For example, we store your data on the basis of legal obligations to provide evidence and retain data, including those arising from the German Commercial Code and the German Fiscal Code. The storage periods are then up to ten full years
We also store your data for the period in which claims can be asserted against our company (statutory limitation period of three or up to thirty years).

Data security

This website uses SSL encryption for security reasons and to protect the transmission of confidential content, such as application documents or enquiries that you send to us as the site operator.
You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL encryption is activated, the data you transmit to us cannot be read by third parties
Our security measures are continuously improved in line with technical developments.

Processing of personal data on our website (log files)

Personal data is only processed on the web server of our provider to the extent that this is necessary for the provision of our website.

When websites are transmitted via the Internet, the IP address of the visitor’s PC must be known to the provider’s PC. For technical reasons, your Internet browser therefore automatically transmits the following information to our web server when you access our website:

IP address of the visitor’s end device
Date and time of access by the visitor
Name and URL of the page accessed by the visitor
Website from which the visitor accesses the website (so-called referrer URL)
Browser and operating system of the visitor’s end device
Name of the access provider used by the visitor

It is not possible for us to assign this data to a specific person.

This processing of the collected data is justified on the basis of. Art. 6 para. 1 sentence 1 letter f) GDPR.

The stored data can only be used for statistical purposes and for the continuous improvement of our website. We do not know the identity of the respective visitor and we do not attempt to find this out. We do not create user profiles and do not evaluate the user behaviour of our visitors. This data is not passed on to third parties or merged with other data sources. However, we reserve the right to check this data retrospectively if we become aware of specific indications of unlawful use
Cookies

The processing of personal data by the aforementioned cookies serves to make our website more user-friendly and effective for you. Some functions of our website cannot be offered without the use of these cookies. In particular, some functions of our website require that your web browser can be identified even after a page change. The data processed by cookies that are required to provide the functions of our website are not used to create user profiles. Where cookies are used for analysis purposes, they are used to improve the quality and user-friendliness of our website, its content and functions. They enable us to understand how the website, which functions are used and how often they are used. This enables us to continuously optimise our offering.

Our legitimate interest in data processing lies in the aforementioned purposes.

The aforementioned cookies are stored on your end device and transmitted from it to our server. You can therefore configure the processing of data and information by cookies yourself. You can make appropriate configurations in the settings of your web browser, through which you can, for example, reject third-party cookies or cookies altogether. In this context, we would like to point out that you may then not be able to use all the functions of our website properly. We also recommend that you regularly delete cookies and your browser history manually.

Rights of data subjects

You can request information about the personal data stored about you and, under certain conditions, the correction or deletion of your data using the contact details provided above.

You may also have the right to restrict the processing of your data and the right to receive the data you have provided in a structured, commonly used and machine-readable format.

If you have given us your consent to process personal data for specific purposes, you can withdraw your consent at any time with effect for the future.

If we process your data to protect legitimate interests, you can object to this processing on grounds relating to your particular situation.

You also have the option of contacting a data protection supervisory authority. The authority responsible for us is

The Hamburg Commissioner for Data Protection and Freedom of Information
Tel.: 040 / 428 54 – 4040
Fax: 040 / 428 54 – 4000

Status and updating of this privacy policy

We reserve the right to amend the content of this privacy policy at any time. This usually takes place in the event of further development or adaptation of the services used. You can view the current privacy policy on our website. The status of this declaration is 04/06/2018.
Responsible body:

Hansefrigo Spedition GmbH
Wragekamp 3,
D-22397 Hamburg

Legal representative:
Thomas Pollakowski

Data protection officer:

Marcel Helmcke

Hanseatic Data Protection
Phone: +49 40 8821581-31

datenschutz@hansefrigo.com